High School Summer Retreat
For students entering grades 9-12 in the fall
July 15-20, 2019
Harvey Cedars Bible Conference
12 Cedars Ave.
Harvey Cedars, NJ
Please read the following information carefully.
Harvey Cedars has a ‘No Refund’ policy, except for medical reasons. Therefore, Calvary will not be able to refund any money (including your deposit) to you after May 1.
A deposit of $50 (submitted with a completed online registration) holds a spot for you, but please also note that you must pay your final payment on time in order to officially secure your student’s spot. Please be prepared to submit at least your deposit online at the end of the online registration form. Deposit is included in the costs listed below.
•Regular registration through March 26: $450
•Late registration after March 26 (as space permits): $475
After March 26 no spots are guaranteed (per Harvey Cedars regulations). We will begin a wait list ONLY TO FILL A WITHDRAWAL. The wait list will be created on a first-come, first-served basis. Should a wait listed student be accepted, the cost will be $475.
Final balance is due no later than Wednesday, May 1, 2019.
Current seniors will be allowed to register, but are not guaranteed a spot until all underclassman have had a chance to register. Seniors will be accepted on a first come/first served basis. Their $50 deposit will be refunded if no spaces become available.
Registrations will not be processed until all forms are completed in full and a deposit is paid. Consequently, since a first-come, first-served process is in place, it is important to carefully review all forms prior to submission.
Our desire is that every student who wants to go to a Calvary retreat will be able to go, so we do offer scholarships for all of our retreats.
If you are interested in applying for a scholarship, please follow these steps:
2. You will receive an email from Calvary Students within 1 week with the appropriate discount code for the scholarship that you were approved for.
3. After receiving the discount code, you can fill out the appropriate registration form. At the very end of the form, you will insert the discount code in the field that says ‘Scholarship Code’, which will allow you to pay a discounted price for the retreat.
Scholarship applications are due by March 20, in order to make time for processing final applications. Please fill out one application per student.
Before you start the online registration:
Please have all of the following documents ready to upload. You will not be able to complete the registration without uploading the following documents:
Completed Medical History Packet (Please note that the Immunization History portion of the form may remain blank ONLY IF a copy of the physician’s immunization record is also uploaded. Please try your best not to turn them in separately.
Front/Back copy of student’s insurance card
Registration must be completed before March 26 in order to secure a spot for your student.
Frequently Asked Questions
I’M NEW TO THIS…HOW DO I SIGN MY STUDENT UP?
Welcome! All you need to do is complete the registration form above. We have everything listed that you need to do in order to be fully registered there. If you have any questions that are not addressed on that page, you can always contact us!
HOW WILL PARENTS BE CONTACTED IN CASE OF AN EMERGENCY?
Someone on staff will call the phone number you provided us on the registration form.
REALLY? NO CELL PHONES? WHAT IF MY STUDENT NEEDS TO CONTACT ME OR VICE VERSA?
Yes. Really, no cell phones. All of our leaders will carry cell phones should the need to communicate arise. Please note that all student cell phones found will be confiscated until returning to Calvary Church, and unfortunately your student will not be permitted to attend the next CMS or CHS retreat as a consequence.
HOW CAN I CONTACT MY STUDENT IN CASE OF AN EMERGENCY?
The emergency contact information will be given to you at check-in on the day of the retreat. You may also contact your student's small group leader if needed.
WHAT IF MY CHILD HAS A FOOD ALLERGY?
Please indicate this in your student’s registration.
My student has been to harvey cedars before; do i still need to fill out their medical information?
Yes. We ask that you provide your student’s up-to-date medical information each year. Neither Calvary Church nor Harvey Cedars keep any sort of medical files on students.
I JUST FILLED OUT THE ONLINE REGISTRATION FORM. HOW DO I KNOW IF IT WENT THROUGH?
If it went through, you should get a confirmation email.
WHAT IF I DID NOT RECEIVE A CONFIRMATION EMAIL?
If you did not receive a confirmation email, please email Calvary Students.
HOW DO I PAY?
You will be required to submit a payment in order to submit your student’s registration form. When you submit the form, you will be redirected to a Paypal page, where you can either pay with a credit card (guest checkout) or log into your Paypal account, if you have one, and pay that way. Please Note: You will need to click the button that says Check Out with PayPal in order to get to the guest checkout.
My student needs to be picked up early/dropped off late to camp. what should i do?
That is totally fine! We just need to know the details about the situation ahead of time. It’s super easy to do that…just fill out this quick form before camp, and we will make sure your student is ready to be picked up when they need to be or that a leader is there to meet them whenever they are dropped off.
What should my student pack for camp?
Not to worry! We will post all of the information that your student will need for camp no later than 2 weeks before they leave. This will include Check-In details, packing list, schedule, student & safety guidelines, dress codes, & prayer list.
My student started taking medication after we filled out all of the paperwork. what should i do?
That is okay! You can download the medication dispensing form from the medical packet here, and just bring that with you to Check-In. We do need one of these forms in order to be able to dispense medication to your student, so be sure to fill one out! There will also be blank printed copies available for you to fill out at Check-In.
OUR PLANS CHANGED, AND MY STUDENT HAD TO DROP OUT. CAN WE GET A REFUND?
It depends. Once our final payment is due, Calvary pays the full amount for ALL students signed up at that time. Refunds will only be given before May 1. After this date, we no longer have your money or are able to get it back in order to refund you.
OKAY, IF I AM NOT ABLE TO GET A REFUND, CAN I FIND ANOTHER STUDENT TO TAKE MY STUDENT’S PLACE?
Sure! Sometimes, we know of a student or two that would be interested. Please understand that Calvary is not responsible for finding a replacement for your student. If you know of someone, and they sign up in your student’s place, we just ask that you take care of payment with them on your own.
WHEN IS THE LATEST THAT MY STUDENT CAN PULL OUT OF CAMP?
Well, that depends. If you want a refund, they would need to pull out before final payment is due on May 1. Otherwise, there is not technically a drop-out date, but it is extremely beneficial to all of us planning the retreat if we get this information at least two weeks before camp. But you don’t have to wait that long, either…the earlier we know, the better!
HOW DO I CANCEL MY STUDENT’S REGISTRATION?
Cancellations must be sent in writing via email to Calvary Students and confirmed with a response email. Cancellations made between now and May 1 will receive a full refund. Cancellations sent after May 1 will receive no refund of any kind.